All research undertaken is done under the auspices of the Department of Paediatrics and Child Health and before a protocol can be submitted to the UCT Ethics Committee for ethics approval, it first needs to go through the Department of Paediatrics and Child Health Research Committee for scientific review approval.
1.Do you have a research project in mind?
2. Identify a Supervisor and obtain a commitment.
3. Write a research proposal & synopsis
Write research proposal according to structure in Form FHS015 (consult FHS015hlp)
Write synopsis according to structure in Form FHS014
4.Submission to the Department Research Committee (DRC) Office
4.1 Submit the following application pack to DRC:
1 x hard copy and electronic copy of cover letter addressed to the Departmental Research Committee (DRC) Chair Prof Brenda Morrow
1 x hard copy and electronic copy of synopsis (write synopsis according to structure in Form FHS014
1 x hard copy and electronic copy of proposal (write research proposal according to structure in Form FHS015
If applicable, a hard copy of the budget should be included in the submission and if applicable, a contract should be
If funding is involved, the new electronic C1 (Clearance) process should be followed (see form FHS002). The electronic form is directly submitted to Faculty Finance. For queries about the new electronic C1 form process, please contact Carlette Hlungwani or Yolande Harley.
The researcher should also please include 2 to 4 suggestions for reviewers in their submission (i.e. cover letter). [NB: reviewers cannot be someone involved in the study. The DRC Chair allocates reviewers and may choose other people than those recommended by the PI.] Please note that anonymity between PI and reviewer should be maintained.
Our office will then send the proposal for departmental review (a reviewer is appointed by the Department of Paediatrics and Child Health DRC chair or deputy chair).
Please note that the MINIMUM amount of time allocated for departmental review is 2 weeks and that the departmental review process may well take longer to finalize. Researchers are therefore encouraged to submit their proposals for departmental review well in advance of their selected FHS HREC submission date. (Please see 2018 FHS HREC submission and meeting dates.)
Once the proposal is approved by the reviewer, the Ethics form is given to the DRC chair/deputy chair to sign off.
Our office will then contact the researcher to advise that the proposal has received DRC approval and that they may now collect the DRC signed form from our office and submit to the FHS HREC for ethics approval.
NB: INVESTIGATORS CANNOT PROCEED WITH A RESEARCH STUDY UNTIL THEY HAVE SUBMITTED A COPY OF THE UCT ETHICS APPROVAL LETTER TO THE DRC VIA THE DEPARTMENT OF PAEDIATRICS AND CHILD HEALTH RESEARCH OFFICE.
Research Administrator: Geanine Hopley
Department of Paediatrics and Child Health
Faculty of Health Sciences
University of Cape Town Email
ph: 021 - 686 0086
fax: 021 - 689 1287
Room 3.16, 3rd Floor, ICH Building, Red Cross War Memorial Children's Hospital
5. Submission to the Faculty of Health Sciences Human Research Ethics Committee (FHS HREC)
Following approval by DRC, submit the application pack (see checklist on FHS013 form for application pack details), including approval letter of DRC (hand-delivered or registered mail) to the HREC. Submit under appropriate category for ethics review (see checklist on FHS013 form).
The researcher should make certain that the FHS013 form has been signed by their HoD before submitting to the FHS HREC. Please note that principal investigator and HoD signature cannot be the same.
NB: Protocols should be submitted as early as possible BEFORE the submission date. This is essential to facilitate assessment by the reviewers prior to the meeting. Any delay/late submission will require the protocol to be held over to a later meeting date.
The letter of application, research proposal and the copy of Ethics approval must be emailed to the office of Dr Parbhoo, Chair of the Hospital Research Review Committee at G2 Management Suite.
Dr Parbhoo's office will send the researcher a Research Proposal Summary form for completion which will need to be returned to Dr Parbhoo.
Only after approval from hospital management has been obtained can the research project or clinical trial be conducted at Red Cross War Memorial Children’s Hospital.
7.Obtain approval of research proposal by Doctoral Degrees Board (DDB) Following HREC approval, submit the following to Adri Winckler (Adri.Winckler@uct.ac.za) at the postgraduate office, for
approval by the DDB Chair:
HREC approval letter
Form D1 + D3 (Approval of study proposal form)
HREC approved research protocol
Submission must be made prior to commencement of research and not later than 6- months after registration.