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African Paediatric Fellowship Programme

Children's Hospital Trust fundraising policy

The Children's Hospital Trust is committed to the highest ethical standards in the way it solicits funds, keeps a record of donations and engages with donors or potential donors. This document outlines key principles and practices in relation to fundraising and the stewardship of all forms of support and funding.

Purpose of this policy

To ensure that Children's Hospital Trust adopts ethical practices in raising funds, keeping records, and maintaining the privacy of donors, and to ensure that the Trustees are kept fully informed of such practices and can be confident that such practices are being adopted.

Donors' rights

  • All donors (individuals, corporations, and foundations) are entitled, if so requested, to promptly receive an official receipt from Children's Hospital Trust for the amount of the donation. If tax deductibility is requested the official receipt will meet the appropriate Taxation Office standards to qualify as a tax deductible receipt;
  • All fundraising by Children's Hospital Trust will disclose upon request the purpose for which funds are requested
  • Donors and prospective donors are entitled to the following, promptly upon request:
  • Details of Children's Hospital Trust's registration number or appropriate documents indicating endorsement as an income tax exempt charitable entity and endorsement as a deductible gift recipient (if appropriate)
  • A list of the names of the current trustees;
  • A copy of the Children's Hospital Trus´s ethical fundraising policy document
  • Donors´ requests to remain anonymous will always be respected
  • Donors´ privacy will be respected. Any donor records that are maintained by Children's Hospital Trust will be kept confidential to the Trust and its staff.
  • Children's Hospital Trust will under no circumstances exchange, rent, or otherwise share its fundraising list with other organizations
  • Donors and prospects will be treated with respect by Children's Hospital Trust. Every effort will be made to honour their requests to: limit the frequency of contacts; not be solicited by telephone or other technology; reduce or cease receiving printed or electronically transmitted material concerning the Children's Hospital Trust
  •  The Children's Hospital Trust will respond promptly to a complaint by a donor or prospective donor about any matter.

Fundraising activities

  1. The Children's Hospital Trust will:
    • act truthfully & fairly in all its communications, dealings and appealing for funds;
    • accurately describe the Trust's activities and the intended use of donated funds;
    • reserve the right to refuse donations from organizations and individuals with practices inconsistent with the ideals of Children's Hospital Trust - please see funding protocol parameters below.
  2. Children's Hospital Trust's Financial Accountability:
    • Children's Hospital Trust's financial affairs will be conducted in a responsible manner, consistent with the ethical obligations of stewardship and legal requirements of government regulations
    • All donations will be used to support Children's Hospital Trust's mission, aims and objectives. If the donation is restricted or designated it will be put towards the area selected. All donations will in good faith be used for the purposes for which they are given
    • If Children's Hospital Trust's mission or objectives change or the purposes to which a donation/s are put towards changes, the donor, where practicable to do so, must be contacted to seek their permission for any change in the designation of their donation